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2016/2017 Recital Handbook

Philosophy, Policies, and Procedures

Dear Parents and Students,

For the past Twelve years, the Dance Factory has provided students with an exciting performance experience through its yearly recital. The annual Recital gives an opportunity for our dancers to shine in front of family and friends that they anticipate with nervous excitement.

The recital offers our students a professionally directed performance that allows them to present to their families and friends the results of a year’s hard work, dedication, and progress.

A big part of the dance training process includes learning through performance. The experience helps build self-esteem, self-assurance, and contributes to a sense of confidence. Although performance opportunities can help prepare some students for a possible career in dance, they also contribute to children’s success in non-dance activities. That onstage experience can result in better in-school presentations, improved social skills, and strong interview skills for future college or job opportunities. The rehearsal process is a tremendous learning experience as well. It helps the children develop retention skills, and by working with their classmates on a group performance, they learn the positive aspects of working as a team to create the best end result.

Dedication to recital commitments is the responsibility of both students and their parents. We’ve created this handbook in an effort to clarify what The Dance Factory expects from you in terms of commitments.


The Commitment

Important Dates

By allowing your child to participate in The Dance Factory recital, you commit yourself and/or your child to the following dates and events.

Date

Activity

Where

Friday May 26th, 2017

Recital Rehearsal

Investors Bank Center – Wash. Twp. HS

Saturday May 27th, 2017

Recital Show 12pm

Investors Bank Center – Wash. Twp. HS

Monday May 15th, 2017

Recital Costume Photos

The Dance Factory

Tuesday May 16th, 2017

Recital Costume Photos

The Dance Factory

Directions to Investors Bank Performing Arts Centera

Please use the following address in Google Maps, Mapquest or GPS:

Investors Bank Performing Arts Center 
Washington Township High School 
529 Hurffville-Cross Keys Rd.
Sewell, NJ 08080


Updates

As the season progresses, additional recital information or updates will be posted on The Dance Factory website, www.thedancefactorynj.com and in monthly newsletters, and on the school bulletin board. Make it your responsibility to keep abreast of this important information. Our goal is to make the recital an organized, exciting experience for everyone involved. It’s a team effort; students, their parents, the teachers, and the director are key players in the show’s success.

Home Study

To ensure that the students feel confident about their performance, we ask parents and guardians to encourage them to rehearse their recital choreography on a regular basis. Please see your teacher if a copy of the class music is needed.

  • "Our goal is to make the recital an organized, exciting experience for everyone involved"

Costumes
We spend many hours determining the correct costumes for each class. They are always age-appropriate and of the highest quality possible. All students will need one costume for each subject they train in. Costumes include all accessories (hats, tights etc.), but not shoes.

Costume Deposits
In an effort to ensure that costumes are delivered in time for school photographs and an organized distribution to our students, costume orders are placed during the December holiday break. Costume manufacturers do not accept cancellations or offer refunds; therefore the school does not refund costume deposits.

Costume Payment Schedule
Balances are due by Wednesday February 1st – Thank you!
Parents or guardians accept full responsibility for all expenses, including surcharges and postage for costumes that are ordered late. The Dance Factory is not responsible if costumes are not received in time for the recital, due to late payments.

  • "Costumes are always age-appropriate and of the highest quality possible"

Distribution
Costumes will be distributed when all outstanding balances for the season (including tuition) are paid in full. The deadline for all tuition balances due is Monday May 1st, 2017. Class photos will be taken; dates are listed above. To ensure that there are no costume problems, students should not wear their costumes, accessories, or tights prior to the photo session, dress rehearsal, or performance.

Withdrawal
No refunds will be made if a parent or guardian withdraws a child from the school after costumes have been ordered and prior to the recital. Parent or guardians may pick up purchased costumes at the school at the time of general costume distribution and up to 15 days after the performance. Costumes not picked up after 15 days will be donated to charity.

Costume expenses
Additional charges are the sole responsibility of the parent or guardian.

Costume Care
We recommend that each student’s name be placed in his or her costumes, shoes, accessories, and tights. Place the costumes in a garment bag with your child’s name on the outside. Pack accessories in a clear plastic bag with your child’s name on the bag and on each item. Hats should be stored in a hatbox or similar container to prevent damage. Please do not wash costumes in your washing machine; dry clean them only (after the recital).

  • "We recommend that each student’s name be placed in his or her costumes, shoes, accessories, and tights" 
Costume Racks
Clothing racks with wheels can be purchased; if your child has several costumes, a rack is a smart investment. It keeps the costumes organized, prevents wrinkles, and provides some privacy during costume changes. Hang costumes on the rack in the order they will be needed in the show.

TIPS: Costume Common Sense

  • Always have a second pair of tights available.
  • Place costumes in a garment bag for travel.
  • Carry hats in a hatbox or container to prevent them from damage.
  • Hang costumes before each performance.
  • Place your name in all costumes and shoes.


Shoes, Hair and Makeup

Shoes
The following shoes are required for all students.

Girls

Boys

Pink ballet shoes

Black ballet shoes

Black tap shoes

Black tap shoes

Black jazz shoes

Black jazz shoes

Hair and Makeup
All female students are required to wear makeup for the recital: lipstick, blush, eye shadow (not blue), and mascara. For the boys, a little blush works well.

Uniform hairstyles are required. All female students must wear their hair in a bun or ponytail. No bangs or beads are allowed. Dancers with short hair must pull their hair away from the face and slick it down.

  • "Having a second pair of tights on hand offers students and parents a great sense of security"
      

Pre-Planning
The Recital isn’t a one-day activity. Gather all costumes, accessories, shoes, and makeup several days in advance so you’ll know if something is missing or isn’t right. Make a checklist of your child’s routines, listing their costume, tights, shoes, and any accessories, and refer to it to make sure you have all your supplies before going to the theater.

Bring at least one extra pair of tights. Also bring extra hair gel, hair nets, bobby pins, and hairspray.

Tips: Other Handy Extras

  • Baby wipes/Shout wipes (to fix makeup mistakes or wash hands)
  • Baby powder (for itchy costumes)
  • Safety pins (for emergency costume repairs)
  • Clear nail polish (to repair minor holes or runs in tights when there isn’t time to change them)
  • Your pain reliever of choice
  • Band-Aids (the “invisible” kind)

Dress Rehearsal
Participation in the dress rehearsal is Mandatory for Specialty Groups Only (Listing in TDF office). The dress rehearsal allows the students to become familiar with the auditorium surroundings and feel comfortable with their performance, costume(s), and being onstage. Lighting, music cues, and all other changes for an organized and professional performance are rehearsed so that the students make the best impression possible. We run an organized and timely dress rehearsal.

Finale
All students are invited to participate in the finale. which will be rehearsed during the last month of classes. All students will remain in their last performance costume for the finale.

Dressing-Room Etiquette
Students must respect other students’ space and property in the dressing rooms. The students will spend more time in the dressing rooms than onstage or in the auditorium, so please do your best to keep them organized and clean. No food or drink is allowed in the dressing rooms.

Dress-Rehearsal Guests
One parent or guardian may accompany each student to the dress rehearsal. Please, no siblings who do not dance - Thank you.

Student Drop-Off and Pickup
Dress Rehearsal Dismissal
Students will be dismissed from rehearsal once they have completed all of their routines, including the finale.


**Recital Performance Arrival and Dismissal**
All Parents and/or guardians are responsible for their dancer/s costume changes at Dress Rehearsal and Recital. 


Recital Photography and Videos
 
Recital Photos
Class photos will be taken at The Dance Factory and NOT the Dress Rehearsal. All students are required to be present for their class picture, there are no exceptions. After the group photo shoot, students may choose to have solo portraits made in any or all of their costumes. There is no obligation to purchase photos. Please be patient in case we experience technical difficulties or delays.

Photo Shoot Hair and Makeup
Consider it the same as a performance. All female students are required to wear makeup: lipstick, blush, eye shadow (not blue), and mascara. For the boys, a little blush works well.

Uniform hairstyles are required. All female students must wear their hair in a bun or ponytail. No bangs or beads are allowed. Dancers with short hair must pull their hair away from the face and slick it down.

Photo and Video Purchase
Photos will be available for pickup at the studio, times and dates will be announced. Artistic Hands Productions will be videoing our Recital and order forms will be handed out in May. Artistic Hands Productions has taped our recital the past seven years and has a very professional high quality product.

The Dance Factory Videographer will professionally videotape the recital. No personal video cameras are allowed in the auditorium during the Recital. Forms will be available in May for early video purchases. All other purchases may be made at the dress rehearsal and the recital. 


Recital Tickets

Ticket Policies
Tickets will be used for this year’s recital and will go on sale Monday May 1st and cost $20 each. Additional tickets may be purchased the day of the event for $25. All studio accounts (tuition, costumes, etc.) must be paid in full. There are four different ways to purchase tickets (please see the order form). Tickets are NOT REFUNDABLE!

In an effort to create an organized and professional atmosphere, children will not be allowed to sit on a parent’s lap. We also ask if younger siblings would be uncomfortable remaining seated for three hours, please don’t bring them to the recital. Children who are running around the auditorium are distracting to audience members. All of our recitals are considered family entertainment and are usually run three hours in length.

 
Recital Policies
Video and Photography
Parents or guardians may videotape or shoot photographs of their children at the dress rehearsal ONLY! Due to the large number of cameras, no electrical outlets will be available, so be sure your batteries are fully charged. Please note: No video or photography will be allowed at the recital!

Auditorium Rules
No smoking is allowed in the auditorium or dressing rooms. When they are not onstage, dancers must remain in the dressing rooms with their room mom during the dress rehearsal and recital.

Backstage
Family members and friends don’t belong backstage or in the dressing rooms during rehearsals or the recital. The same applies during intermission and after the show. There is a lot of backstage activity in a limited space, and dressing rooms are a private area. Please remind your family and guests to be respectful of these areas. Those who wish to greet a performer after the show or present flowers should do so in the lobby areas. Only those who wear a “Special” wristband or ID will be allowed backstage. 

  •   "No video or photography will be allowed at the recital"
Recital Volunteer Information
Anyone interested in volunteering to help is welcome and appreciated. There will be an orientation for all volunteers, and all must abide by the policies set forth by The Dance Factory. The recital weekend is a hectic experience; all volunteers must work in a cooperative manner at all times. Our backstage managers work very hard to put an efficient system in place, and we ask that all volunteers rely on their experience and follow their instructions.

All volunteers will receive a special wristband or ID at the dress rehearsal, which must be worn in the theater at all times. Please do not bring guests, including children, with you while you are volunteering. Thank you.

 
Class Moms
Class Mothers are needed for each class to supervise the dancers. Class Moms will receive a “Special” recital wrist band or ID at no charge. All class Moms will be able to watch their children perform from the audience. Class Moms must assure that each child in her care is safe and accounted for. They are responsible for making sure that each child is in the proper costume, has the proper accessories and shoes, and is backstage at the appropriate time. They are also responsible for seeing that all children return to their appointed dressing room after their performance. The number of volunteers needed for each class will be determined by the number of students.

If there are too many volunteers for one class, some may be asked to work with children from another class. During their class’ performances, room Mothers leave the students at the stage door with their teacher and watch the dance from the back of the auditorium. Volunteers are not allowed to enter the stage area. Because there will be live microphones backstage, only dance teachers and assistants will be allowed in the wings.

Volunteer Preference Form
The Dance Factory relies on the assistance of many dedicated volunteers to provide a high-quality performance experience for your children. Your child is a direct beneficiary of this volunteer effort, so we hope that you will become an enthusiastic member of our volunteer pool.

Most jobs require limited commitment at a specific time during the dress rehearsal and/or recital. There are many positions available for men as well as women, which makes it reasonable for families to assume their volunteer responsibility. We encourage every family to become involved with our volunteer program and welcome any contribution you are willing to make.

Please check any of the items listed below that you are interested in. Filling out this form does not obligate you to volunteer in any capacity. At the appropriate time, we will contact you with more information about the opportunities you have expressed an interest in. Return this form to the studio office. If you have questions, please contact The Dance Factory office at 856/863-8882. Thank you for your involvement with your child at The Dance Factory.

Name:

 
Class Mom: Ensure that children are safe and accounted for when not onstage. Check for proper attire and escort children to and from the stage for their performances.
 
 
Security: Check dancers in as they arrive at the theater and release them when they are picked up. Ensure that only authorized personnel volunteers are backstage and in the dressing rooms.

Usher: Verify tickets at the entrances,distribute programs, open doors for intermission.

Basket Raffle Sales: Help build baskets & sell raffle tickets at the theater to help support the Float fund.

TDF Dance Apparel Sales: Sell dance apparel at the Recital.

Video Projection Personal/Advertising Screens

Specs and Rate Card for Advertising

1/4 Screen Ad

$25 (One photo & Text)

1/2 Screen Ad

$40 (Two photos & Text.)

Full Screen Ad

$50 (Several photos & Text.)

  • Ads may be submitted in Microsoft Word, or as JPEG, or PDF files. All ads should be submitted on disk.

FYI – scanned photos DO NOT come out as well as a disk photo.

  • All Ads are in color or B/W if choose.
  • Use a separate form for each ad submission.
  • Deadline for all ads is Saturday April 29th, 2017.
  • Checks should be payable to The Dance Factory.

The Dance Factory Ad Submission Form

Please submit a separate form and a disk (if applicable) with each ad.

Student Name: __________________________________

 

Parent or Guardian Signature: _________________________________

Telephone: _________________________________

Name of Company Submitting Ad: _________________________________

Company Contact: _________________________________

Company Telephone: _________________________________

Ad size:                  1/4 Page               1/2 Page             Full Page

Submission Date: _________________________________

 


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The Dance Factory - 111 High Street, Glassboro, NJ 08028
Phone: (856) 863-8882 Email: info@thedancefactorynj.com

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